Administrative Assistant

Tseng

Tel: +886-3-450-6333 ext. 8141
Fax: +886-3-450-6375
E-mail: awbxcydz@ntub.edu.tw

Responsibilities

• Receiving, dispatching, and registering official documents on a daily basis

• Data entry and reporting for the Technological and Vocational Education Database (faculty and course-related information)

• Data reporting for the Technological and Vocational Course Resources Platform

• Revision of departmental organizational regulations and guidelines for various committees

• Organization and minute-taking for departmental meetings, faculty evaluation committee meetings, curriculum committee meetings, and assistant selection committee meetings

• Submission of proposals to the University Curriculum Committee, Academic Affairs Meetings, Faculty Evaluation Committee, and University Council

• Preparation of Chinese and English course syllabi for the Day Program

• Course scheduling and curriculum revision for the Day Program

• Handling curriculum planning, instructor assignments, and compilation of teaching workload hours

• Assisting faculty with teaching schedule arrangements

• Managing student pre-registration and course selection processes (student lists, course selection records, and confirmation forms)

• Administration of summer session registration

• Forwarding faculty-related documentation to relevant administrative units

• Completion of data surveys and reports requested by the Office of Academic Affairs

• Processing appointments for full-time and part-time faculty members and assistant appointments

• Administration of faculty academic activities, including short-term training, workshops, overseas lectures, and study programs

• Handling faculty promotion applications and review processes for full-time and part-time faculty

• Co-organizing large-scale academic conferences and seminars (paper management, certificates, and administrative coordination)

• Assisting with asset inventory and management of consumable supplies for the Day Program

• Coordinating the selection of departmental committee representatives and university-level meeting delegates

• Assisting with the loan and management of library and instructional equipment for the Day Program

• Assisting with the registration and management of specialized classrooms

• Handling tasks temporarily assigned by the Department Chair

• Scheduling and reviewing course timetables for the Day Program

• Managing course selection affairs for college-level programs

• Processing registration, add/drop, retake, and summer course enrollment matters

• Administration of faculty academic activities such as lectures and professional development programs

• Compilation of faculty promotion materials and teaching workload statistics

• Processing appointments of full-time and adjunct faculty members

• Organization of Faculty Evaluation Committee, Academic Committee, Curriculum Committee, and student recommendation meetings

• Handling faculty evaluation affairs

• Coordination with the Office of Research and Development on faculty-related matters

• Co-organizing major departmental and university events

• Administration of industry–academia collaboration affairs

• Coordination with the Office of Academic Affairs on related matters